 "Calgary Fall Home Show")
WELCOME TO THE 2023 CALGARY FALL HOME SHOW EXHIBITOR KIT
THE EXHIBITOR KIT WILL BE FULLY UPDATED 6-8 WEEKS BEFORE THE SHOW
ATTENTION EXHIBITORS:
**MAJOR CONSTRUCTION DELAYS** All access to the loading apron must be though Nat Christie Gate (650 25th Ave SE), to avoid delays please do not try to access off 12th Ave SE, as you will be re-routed around the venue. IMPORTANT INFORMATION REGARDING ACCESS TO THE BMO LOADING APRON (002)
There are to be no vehicles allowed on the show floor without permission from show management.
No children are allowed on the show floor during move in or move out as it is considered a construction zone during these times.
GENERAL INFORMATION
2023 SHOW HOURS
| Show Days: | Show Hours: | Exhibitor Access: |
| Friday, September 29, 2023 | 12:00 pm - 9:00 pm | 8AM |
| Saturday, September 30, 2023 | 10:00 am - 9:00 pm | 9AM |
| Sunday, October 1, 2023 | 10:00 am - 6:00 pm | 9AM |
Exhibitor access to the show floor is only allowed 1 HOUR prior to show open on show days with the exception to opening day with your exhibitor badge.
Show Facility
Calgary Exhibition + Stampede
BMO Centre, Stampede Park
20 Roundup Way SE
Calgary, AB T2G 2W1
Show Office
Room TBC
*Marketplace Events Team is ONLY at this location during the week of the Show: Wednesday, September 27, 2023 - Monday, Oct 2, 2023.
Show Floor Plan
EXHIBITOR BADGES
All exhibitors need to display their badge on show days to gain admittance to the show floor.
Exhibitors are given the minimum number of badges allotted to their booth automatically (see chart below) with no
form needing to be filled out. If the number of badges needed for your staff doesn't exceed the amount shown below, then simply have your staff check in at the Show Office or before the show to receive their badge.
Please note that badges do not display exhibitor or company names but there is room to put in your personal business card.
| 100 square feet | = | 6 free badges |
| 200 square feet | = | 8 free badges |
| 300 square feet | = | 10 free badges |
| 400 square feet | = | 12 free badges |
If you need more than the number of badges allotted to your booth, then please fill out the Extra Exhibitor Badge Order Form before September 22 and we will have them ready for you at check in.
DO NOT LEAVE YOUR BADGES IN YOUR BOOTH as
you need them to gain access to the show floor. Replacement badges are $10 each if lost, left at home, left in booth, a dog ate them etc.
BOOTH AWARDS & TIPS!
| Best In Show | Regardless of size, this booth displays the most unique display and design of any other in the show. |
| Best Large Space | This award goes out to the best booth that is 400 square feet or larger. |
| Best Medium Space | This award goes out to the best booth that is 200 - 399 square feet. |
| Best Small Space | This award goes out to the best booth that is 100 - 199 square feet. |
| Rookie of the Year | This award goes out to the exhibitor who is new to the show and built an award-worthy booth. |
Things we look for:
BOOTH GUIDELINES
Review the booth guidelines to make sure your booth is designed to meet Marketplace Events and Calgary Stampede Event Services' standards:
- Booth Design Guidelines
- Calgary Stampede Safety Guidelines
- Calgary Fire Department Indoor Special Event Requirements
- City of Calgary Open Flame Permit
- Sheds, Canopies, Temporary Structures - Calgary Fire Department
- Natural Gas Rules and Regulations
- Alberta Health Services Special Events and Trade Shows Vendor Info Package
**Please note that the Calgary Fire Department requires all materials (sheds, canopies, tents, temporary structures including signage in and hung above a booth) must be approved for indoor use and have a permanently attached label indicating conformance to CAN/ULC–S109, “Flame Tests of Flame-Resistant Fabrics and Films.”
TRANSPORTATION & CUSTOMS FORMS
GES Decorator Services
Deadline for GES discount: September 15, 2023
Services Available:
- Furnishings (tables, chairs, etc.)
- Carpet & Under Padding
- Specialty Furnishings
- GEM Exhibits and Accessories (Booths)
- Signs and Graphics
- Plants
- Installation & Dismantling Labour
- In-Booth Forklift Service
- AV Equipment/Services
ELECTRICAL | PLUMBING | INTERNET
Calgary Stampede Event Services
2023 Calgary Stampede ONLINE Ordering - select the Calgary Fall Home Show
Deadline for Stampede discount: Wednesday, September 13, 2023
Services Available:
- Signage Hanging
- Electrical
- Ceiling Lighting
- Floor Lighting
- Plumbing
- Telecommunications
- Internet and Computer Rentals
- Pre-purchased Exhibitor Parking Passes
- Water Hookups
- Holding Tank Rental
Other Calgary Stampede Information:
- Park Map - Finding your way through Stampede Park
- Calgary Stampede Concessionaire - Food & Non-Alcholic
Menus will be available on site at the Calgary Stampede Order Desk or through the Exhibitor Concierge team who will present on the floor during move-in and for the duration of the event. Payment (credit/debit) will be required when placing the order.
Exhibitors will have to place their orders at least 2 hours before the meal service daily. It will allow time for the kitchen team to prepare their meals, make the packages and make sure that everything is displayed perfectly for when the food is delivered to the exhibitors.
The Exhibitor Concierge team will provide the delivery of every “lunch box” directly to the exhibitors’ booths. These customized deliveries will be available at 2 different times options for every meal. This will allow exhibitors to take their break at their convenience, according to the hours of operation of the event.
ENHANCE YOUR COMPANY’S ONLINE EXHIBITOR LISTING
Your basic listing will be uploaded to the website when you book your booth. Within 24 hours you will receive an automated email to enhance your listing. This link can be used multiple times and you can make updates and changes to your listing until ONE day after the show commences. If you have any questions regarding the online exhibitor listing or do not receive the link, please email our digital support rep, JenK@mpeshows.com.
Need help with your listing? View the tutorial video:
Learn more about the benefits of creating your enhanced listing.
GO FROM BASIC TO ENHANCED!
Introducing the QR Code!
A new way to accelerate leads generated onsite at the show. A floor decal with a unique QR Code will be placed in front of your booth.
Learn More...
REQUIRED READING & FORMS
Mandatory Reading and Forms to Return
| Form | Details | Due |
| Please read the Workplace Health & Safety Bulletin prior to completion of form. | September 15, 2023 | |
| Liability Insurance is required to participate in our shows |
September 22, 2023 | |
| Any company wishing to hold a prize give-away or contest of any kind at the show must complete and submit this form for approval. | September 22, 2023 | |
| Badge Order Form | Require additional Badges? Complete this form and submit it to Shannon. | September 22, 2023 |
Required Reading
| Form | Details | Due |
| Rules, Regulations, and FAQs | Important Rules, Regulations & FAQ's for the show, services, and venue. | n/a |
| Exhibitor Listing | Have you completed enhancing your online company listing? Your Online listing is what Consumers will see about your company before attending the show. Please reach out to Jen Kropf if you do not have your unique link. | ASAP |
HOTEL INFORMATION
Official Show Hotel - Calgary Marriott Downtown Hotel
110 9th Avenue SE, Calgary, AB T2G 5A6
Below is a list of hotels in Calgary listed by: cost, distance (from the BMO Centre) and guest rating. All of the information below is from expedia.ca and is subject to change without notice.
Calgary Hotels by COST
Calgary Hotels by DISTANCE
Calgary Hotels by RATING
SHOW INSURANCE
Proof of trade show insurance is mandatory for our shows. Coverage dates must include Move In and Move Out. We require a copy of your policy sent to Shannon Novak to keep on file before September 22, 2023.
You may also have your insurance provider complete this form and send to Shannon Novak to keep on file.
We also require that we are on your policy as additional insured:
Marketplace Events LLC | Calgary Fall Home Show
PO Box 70060 Rimrock Plaza PO
Toronto, ON M3J 0H3
ad5d1749-541b-480d-af05-02cc050ab37c.jpg?sfvrsn=9a2ad3e_3){kind=logo}
Need Temporary Exhibitor Insurance?
Our partners at Duuo are providing our exhibitors with an exclusive rate on the cost of vendor insurance for the Calgary Fall Home Show. Click here to purchase your coverage in just a few clicks!
EXHIBITOR MOVE IN AND MOVE OUT
Move In Hours: Voyage Email will be sent approximately 4 weeks before the show.
As a reminder, you must set up a profile through Voyage Control and make a booking based on your Code. Check your email for more information. If you cannot find it please contact your sales rep for details. Click Here for contact information.
Move Out Hours:
Sunday, October 1, 2023 7PM - 10PM
Monday, October 2, 2023 8AM - 12PM
The Halls are considered a construction zone during these hours. Absolutely no children under the age of 14 are permitted on the show floor during this time.
PARKING
Pre-purchase your parking pass through Calgary Stampede Services.
Exhibitor parking is currently in any of the gray paid lots, with the construction going on at the grounds this may change.
There will also be overflow parking available in the Remington Lot (see map below) with a shuttle running periodically, directly to the venue.
Updates will be posted here.
SELLING OR SAMPLING FOOD OR BEVERAGE PRODUCTS?
Food Sampling Application
Alberta Health Services Form
Both forms will need to be completed if you are sampling food or drink within your booth. Please email your completed form to: concessions@calgarystampede.com and email a copy to shannonno@mpeshows.com
Things to know:
Shipping & Receiving
Ensure these things are on your packages Label:
Shipper Name and Cell:
Event Name:
Event Date(s):
Event Venue Name:
Event Manager Name:
Exhibitor Name (if applicable):
Box of (number) of (total shipment):
Click here for complete details.
SOCIAL MEDIA
#LETSGETSOCIAL
Share your show pics or your home reno projects with us.
Hashtags: #YYCHomeShow #CalgaryHomeShow #CFHS23
In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that our team are available to support both
exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the
official event.
Click Here to go to our Facebook Event for 2023.
Click Here for the Social Media Marketing Kit
TRAFFIC DRIVERS
Web Button: Increase traffic to your website with our free online button linking your customers to discounted tickets to the show. Let us know when our button is posted on your website, and we will email you 10 free tickets to
the show.
Deadline: September 15, 2023
Follow These Easy Steps:
- Right click on button (below) and save
- Load image onto your website
- Hyperlink the image links to our Ticket website: https://calgaryfallhomeshow.mpetickets.com/
- Email Shannon Novak with a link to your website to verify the web button has been added
Web button:
Request a Promo Code: Offer your Social media followers a discounted price on tickets by letting them know your promo code. This will save your followers $4 per ticket. Email Shannon Novak for more information.
Call us if you have any problems or if you want to discuss any other easy cross-marketing opportunities.
SCAM WARNING
As per our privacy policy, Marketplace Events is a permission-based email sender. We do not share, rent, or sell any email lists.
We strongly recommend that all exhibitors be extremely vigilant when it comes to giving your information to any company that you are not familiar with. If you have any questions about whether or not a company is warranted in reaching out to you regarding your participation in the Show(s), please don't hesitate to reach out to your Exhibit Sales Consultant
CLICK HERE for more information.
CONTACT US TODAY! Click Here!